Gather Scout Privacy Policy

Effective Date: November 11, 2025
Contact: Privacy@GatherScout.com
Address: 412 Avon Belden Road, Avon Lake, OH 44012

At-a-Glance Summary

Gather Scout LLC (“Gather Scout,” “we,” “our,” or “us”) helps local organizations share event updates and community information through text and rich media messages.

Here’s what you should know in plain terms:

• We collect your phone number (and any other info you provide) to send event updates and personalized suggestions.

• You can opt in through a QR code or web form, and opt out anytime by replying STOP.

• We may send up to one message per week, plus replies to specific requests you make.

• Message and data rates may apply.

• We don’t sell or rent your personal data.

• We only share your data with the partner organization you subscribed to.

• You can contact us anytime at Privacy@GatherScout.com to request access, correction, or deletion of your information.

1. Who We Are

Gather Scout LLC provides messaging and engagement technology that enables community partners—such as local governments, nonprofits, parks, and chambers—to send information about events, programs, and activities.
When you subscribe to updates from a partner, Gather Scout processes and delivers those messages on the partner’s behalf.

2. Information We Collect

We may collect the following information when you interact with our services:

• Phone number (required for messaging)

• Name, email address, city, or ZIP code (optional)

• Event interests or keywords you choose

• Message history and conversation data (to personalize your experience)

• Device or connection information (for analytics and RCS message delivery)

Information is collected through:

• Opt-in forms on GatherScout.com

• QR codes that generate a “Subscribe” message

• Conversations and message interactions through SMS, MMS, or RCS

3. How We Use Information

We use your information to:

• Send event notifications and personalized suggestions

• Process opt-in, opt-out, and HELP requests

• Analyze engagement and improve our service

• Deliver sponsored or partner event promotions

• Share relevant event information from the partner organization you subscribed to

We retain data indefinitely, unless you request deletion or unsubscribe.

4. How We Share Information

We only share your data as needed to operate our services:

• With the partner organization you subscribed to, and only for relevant communications

• With service providers such as Twilio (for message delivery) and Google (for RCS functionality)

We do not sell or rent personal information to any third parties.

5. Cookies and Website Analytics

GatherScout.com uses cookies and analytics tools (such as Google Analytics) to understand site usage and improve performance.
These tools may collect anonymized data such as page views, referral sources, and general device information.
You can adjust your browser settings to limit or block cookies if preferred.

6. Your Choices and Rights

You can control your information at any time:

• Opt Out: Reply STOP to any message to unsubscribe.

• Help: Reply HELP for assistance.

• Data Access/Deletion: Contact us at Privacy@GatherScout.com.

• Message Frequency: You’ll receive about one message per week unless you make additional requests.

Message and data rates may apply depending on your carrier.

7. Children’s Privacy

Our services are not intended for individuals under the age of 13.
We do not knowingly collect or store personal information from anyone under 13.
If we learn that such information has been collected, we will delete it promptly.

8. Data Security and Retention

We maintain reasonable administrative, technical, and physical safeguards to protect user information.
Data is stored only as long as necessary to provide our services, comply with law, or until you request deletion.

9. Updates to This Policy

We may update this policy from time to time.
If changes are made, we’ll post the revised version on GatherScout.com with a new effective date.

10. Contact Us

For questions about this policy or your personal information, please contact:
Gather Scout LLC
412 Avon Belden Road
Avon Lake, OH 44012
Email: Privacy@GatherScout.com